PRACTICE ADMINISTRATOR
This well established South Texas gastroenterology practice is ready for an experienced administrator to take them to the next level. The practice offers the full range of gastroenterology services in a still growing economy.
GENERAL SUMMARY OF DUTIES: Responsible for providing overall leadership, growth, marketing, administration and performance of all aspects of clinic activities to ensure accomplishment of its objectives. Responsible for financial and operational success of the practice.
REPORT TO: Physician leadership.
SUPERVISES: Manages and oversees the activities of all staff and activities.
ESSENTIAL FUNCTIONS:
1. Develops structure and participates with governing board in charting and implementing the clinic’s mission in response to changing needs.
2. Provides leadership in the conception, planning, development and implementation of clinic business plans.
3. Recommends, develops and updates strategic long- and short-range plans to support the clinic’s philosophy and goals, including marketing plans, capital budgets and operating budgets.
4. Recruits new physicians to the practice.
5. Negotiates payer agreements on behalf of the practice.
6. Informs physicians of current trends, problems and medical activities to facilitate policy-making.
7. Performs feasibility studies for capital expenditures.
8. Recommends clinic policy positions regarding administrative and legislative matters.
9. Develops, secures approval and implements clinic policies and procedures. Consults with relevant staff and departments to ensure the availability of support and resources.
10. Coordinates efforts of physicians and staff in the recruitment, development, evaluation, and retention of medical personnel.
11. Oversees the business and financial affairs of the clinic and fiscal management including accounting, budgeting, internal controls and timely reporting.
12. Enhances operational effectiveness, emphasizing cost containment without jeopardizing important innovation or quality of care.
13. Ensures clinic compliance with all regulatory agencies governing health care delivery and the rules of accrediting bodies. Continually monitors operations, programs, physical properties. Initiates appropriate changes.
14. Encourages clinic integration within the community through effective communication. Responsible for strong public relations and marketing programs.
15. Represents the clinic in its relationships with other health organizations, government agencies and third-party payers.
16. Directs and supervises all clinic activities and staff. Consults with and advises staff on a regular basis.
17. Provides assistance to staff in establishing department philosophy and objectives related to staffing and performance standards, policies and procedures, job classifications, compliance with government regulations.
18. Serves as liaison and channel of communication between the physicians and administrative staff.
19. Resolves any medical-administrative problems and keeps lines of communication open with staff to ensure high employee morale and a professional, healthful clinic atmosphere.
20. Maintains professional affiliations and enhances professional growth and development to keep current in the latest trends in clinic administration.
21. Maintains strictest confidentiality.
22. Supervises assigned personnel. Reconciles employee time sheets and maintains leave records. Prepares payroll for employees and physicians.
23. Manages accounts payable.
24. Prepares monthly, quarterly and year-end reports.
25. Performs related work as required.
EDUCATION: Master’s in health administration or business administration or a related field, minimum BS in health administration or business, masters preferred. Professional development courses in health care management.
EXPERIENCE: Minimum of five years executive level experience including three years of experience in the administration of a large medical clinic. Experience in development and oversight of ancillary services.
KNOWLEDGE:
1. Knowledge of the principles and practices of health planning and management sufficient to manage, direct and coordinate the operation of a major health care organization.
2. Knowledge of the purposes, organization and policies of the community’s health systems sufficient to interact with other health care providers.
3. Knowledge of the policies and procedures of a clinic sufficient to direct its operations and to provide effective patient care.
4. Knowledge of the principles and practices of employee development sufficient to ensure organizational productivity.
5. Knowledge of computer programs and applications.
SKILLS:
1. Skill in exercising a high degree of initiative, judgment, discretion and decision-making to achieve organizational objectives.
2. Skill in analyzing situations accurately and taking effective action.
3. Skill in establishing and maintaining effective working relationships with employees, policy-making bodies, third-party payers, patients and the public.
4. Skill in organizing work, making assignments and achieving goals and objectives.
5. Skill in exercising judgment and discretion in developing, applying, interpreting and coordination departmental policies and procedures.
ABILITIES:
1. Ability to assume responsibility and exercise authority over assigned work functions.
2. Ability to establish and maintain quality control standards.
3. Ability to organize and integrate organizational priorities and deadlines.
4. Ability to prepare comprehensive reports.
CONTACT:
vanessa.seavall@texmed.org
